|
FFOTM Board Meeting Notes March 2, 2006 Held at Roger Brace & Julie Sullivan's
home Board members present; Larry Peterson
(LP), Rusty Tweed(RT), Mike Falk(MF), Roger Brace(RB), Bill Hudson(BH), Jesse Anderson(JA) and Laura Shearin(LS)
(arrived late) Non board members present; Bill Vernieu(BV),
Bruce Mason(BM), Shelley McKever(SM), Julie Sullivan(JS), Jessica Pope(JP), Kari Usher(KU) Mike Falk called the meeting to order. Agenda - Table - officer appointments until Laura arrives with ballots. June Folk Festival
- Jesse - Board met last night - Mike Reddig, Christina Boyd, Jesse Anderson met with Cheryl Brock. Decided on
$2 per person. MF asked about family rates, multiple day rates? LP asked about a raffle. Jesse said
not necessary at this point also do not need grant monies. RB asked "What is the conservative
gate draw?" JA - same as last year. MF announced that there will be an International Textile show
in the Gallery. Darcy is organizing it. No Traditions of the American West Mf suggested the old FFOTM T- shirts we print and sell them this year. LP asked about paid Saturday night entertainers? JA not at this point and they are open to ideas. Dance? Concert? LP asked about camping at the festival/jamming
that evening? MF - City - event parking on roads, parking fee? County lot? JA we can use the church lot for $75. RB - BH motioned we accept the budget and
for the committee to proceed with $2 ticket price. LP and RB seconded. All agreed. JA wee need a shirt design. Js and JA to chat about that. Christina is not doing publicity but she is willing to assist, She will be doing the volunteers. SM media list is readily available -
MF and Christina have it. Pickin in the Pines - Slated for September 15-17, 2006. BV presented info. Exploratory committee of BV, RB, JS,
JP, BM and Connie and Brian Burnett have met 4-5 times. They want to present a major style festival.
Bring in big entertainment. Friday night thru Sunday afternoon at The committee is asking the FFOTM board
to review the proposal and move and approve them to move ahead with fundraising with FFOTM's backing. See
attached proposal. Bruce Mason is with BM - the amphitheater has 450 fixed
seats, lawn seating for 2500,, the stage has a 26ft ceiling, there is a pad in front of the stage for dancing or
VIP seating. The County will lease the whole campground for $9 site, we charge $15. LP asks why propose
to FFOTM? BV want FFOTM backing. BM pairing the county with FFOTM - nonprofit. MF lets vote on motion. RB motion
to vote to go ahead with 4 points in proposal and have more talking. LP seconded. All agreed. Discussion about comparable festivals.
Fund raising will target corporations and philanthropists in town. BV we have never put an appeal to the
membership. Membership drive? MF would need a person to head it up. JS separate website? BV why? MF URL?
BV ecommerce? BV need ability to take credit cards/ecommerce
for folk festival tickets, camping. SM need bank business account and they charge for transactions. Laura arrived with ballots. JP Pagosa 4 Corners Festival budget is $40,000 and they carry over $10-15,000 year to year for the last 15 years. JS Wickenberg can hold 1000 RVs. Grants - MF Apply to the Commission for the Arts for grants. BV can only apply for 1 grant.
Arts & Tourism, max is $10,000, very competitive. Festival grant max $5000 - probably $3000. Flagstaff
Cultural Partners (FCP) grant could be seed monies for concert series - 20% if budget is about $60,000 MF - FCP grant workshop either apply for a particular project - file reports afterwards or apply for a program grant. Program grants we give a list of activities, bottom line about $12,000, we want to balance account to $0, gets paid quarterly, file final report at the end of the year. Either require 3 years budgets - past,
current and future. Mike Jones said he could do this easily. He would need budgets from all the small
subgroups. Let's say we call it for music festivals. How many things can be in a project as far as
grant writing? BM if we raise over $25,000 we will
be filing a report with the IRS. MF we will need to hire an accountant. What about Theresa? MF will
talk with her. Does Mike Jones know Theresa? We will check with Susan Billingsly. MF need separate paragraphs from subgroups. BV suggests those get given to Mike Jones and have him put it together. MF FCP deadline is March 31st.
We need to meet with budgets the last week in March. Commission for the Arts deadline is March 23rd. JS & MF - What are we going after? MF - Fall Festival - Yes. 2007 folk festival - not necessary, Dances?, Concert series (Cheryl Brock wants) RB - What concert series? MF - we start in 2007. 2 concerts
after the first of the year, next cycle for 4 concerts. October& February in 2006/2007 JS- who will be promoting these?
Not her. Mf - would try. Need to sort out
the how, where, what and how much about concerts and promoting. Needs to be a guarantee to promoter.
FFOTM would back the concert after oked by board. What if we ask for grants to help with guarantee for performers,
this would absorb $ risk and the promoter could get paid for their time. BV - Could project concert series publicity
out into the future and gain attendance and success. SM will put together a concert promoter
package of info. MF - Do we want to ask for grant for
festival or festival and concert series? RT - Festival ought to be the focus
for the next few months- this would make the grant simpler. JA motions that the board leave the grant writing to MF and he will send an email budget for the board to ok. RT seconded. All Agreed MF - Campout date. After much discussion May 5-7th. All Agreed. Location - Blowout Tank. Mf will call forest service. BV James King report November 9th 2005 Mike Jones paid CCA yet? Net loss of $230 for the concert. RB motion that FFOTM spilt loss with BV. JA seconded. All Agreed. RB think we ought to coordinate with
Orpheum with types of music offered close together.
Ballots for new officers count; 6 candidates - 4 elected Mike Jones - 17 - elected Mike Falk - 31 - elected Laura Shearin - 16 Jesse Anderson - 21 - elected Larry Peterson - 14 Kari Usher - 30 - elected Continuing board members - Roger Brace, Erin Brown, Rusty Tweed, Bill Hudson, and Fran Sarena had resigned. Mf - date for next meeting May 3rd,
Wednesday, will appoint officers next meeting JA Move to adjourn. KU seconded MF closed meeting. |